Privacy Statement

This privacy statement sets out how The Ruby and Will George Trust uses and protects any information that you provide when using this website. Our privacy policy relates only to information that we obtain from you. If you visit a website operated by a third party through a link included on this website, you should note that such sites are not governed by this privacy statement. The Ruby and Will George Trust may change its policy from time to time by updating this page. You should check this page to ensure that you are happy with any changes.

What information will be collected?

The Ruby and Will George Trust may collect personal information from you via this website, for example, if you make an application for a grant. The type of information we will collect about you includes:-

your name, address, phone number and email address;
your date of birth, marital status, nationality and citizenship;
details of your current or previous employment, or your relationship to someone who is now, or has been, employed in commerce;
your financial circumstances; and
any other information you include in support of your application for a grant.

Any personal information you give to us will always be processed in accordance with the UK Data Protection Act 1998. We will never collect sensitive information about you without your explicit consent. We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have in put in place suitable physical, electronic and managerial procedures to safeguard and secure information we collect online. We will only use the personal information you provide us to deliver the services you have requested, or for lawful purposes. We will not make your personal details available outside The Ruby and Will George Trust without your consent, unless obliged to by law.

What information will be collected?

The Ruby and Will George Trust may collect personal information from you via this website, for example, if you make an application for a grant. The type of information we will collect about you includes:-

your name, address, phone number and email address;
your date of birth, marital status, nationality and citizenship;
details of your current or previous employment, or your relationship to someone who is now, or has been, employed in commerce;
your financial circumstances; and
any other information you include in support of your application for a grant.

Any personal information you give to us will always be processed in accordance with the UK Data Protection Act 1998. We will never collect sensitive information about you without your explicit consent. We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have in put in place suitable physical, electronic and managerial procedures to safeguard and secure information we collect online. We will only use the personal information you provide us to deliver the services you have requested, or for lawful purposes. We will not make your personal details available outside The Ruby and Will George Trust without your consent, unless obliged to by law.

How will the information be used?

The Ruby and Will George Trust is dedicated to protecting the privacy of people who use our website. The information that you provide will only be processed for the purpose of judging the merits of your application for a grant, and to build a picture of your circumstances so that the Trustees may make an informed decision as to whether or not financial aid should be granted.

From time to time, the Ruby and Will George Trust may contact successful applicants to request a short article detailing their experiences throughout the process. Such articles will only be published on the website with the consent of the author.

Tracking

This website will automatically track the following information about you in the course of you using it:-

the internet domain and IP address from where you access our website;
the type of browser software and operating system used to access our website;
the date and time you access our website;
the pages you enter, visit and exit our website from; and
if you linked to our website from another website, the address of that website.

This information is used only for system administration and for providing statistics to evaluate the use of this site. We do not use cookies for collecting personal information from this site. For your information, a cookie is a small text file that is sent to your browser by a web server and is then stored on your computer’s hard drive.

Your rights

Should you wish to obtain a copy of the personal data that we hold on you, please send an email to [email protected] If you believe that the information we hold about you is inaccurate or if you wish us to cease processing your data for any particular purpose or purposes, write to us at the above email address. If you have a complaint regarding any breach of this privacy policy, contact us at The Ruby and Will George Trust, 125 Cloverfield, West Allotment, Newcastle upon Tyne, NE27 0BE.

Registered Charity 264042

List of APIs used on the website and what data is being sent or pulled

Google MAP API is being used on the site to show our location for the map on the contact page
YouTube API is being used to show embedded YouTube videos on the site.

Links from our site

Our website may contain links to other websites.

  • Please note that we have no control of websites outside the rwgt.co.uk domain. If you provide information to a website to which we link, we are not responsible for its protection and privacy.
  • Always be wary when submitting data to websites. Read the site’s data protection and privacy policies fully.
Security

We will always hold your information securely.

  • To prevent unauthorised disclosure or access to your information, we have implemented strong physical and electronic security safeguards. We also follow stringent procedures to ensure we work with all personal data in line with the Data Protection Act 1998 and the GDPR Regulations 2018.
  • By supplying us with information you confirm that you do not consider use of your information in accordance with this Privacy Statement to be a breach of any of your rights under the Telecommunications (Data Protection and Privacy) Regulations 1999. By entering information on forms or providing us with any personal information you are consenting to us processing that data for our own business use and holding it on our server. If you have consented to receive marketing emails, you may opt out at a later date.
  • You have a right at any time to stop us from contacting you for marketing purposes.  If you no longer wish to be contacted for marketing purposes, please email us at [email protected].
  • You should also be aware that if the police or any regulatory or governmental authority investigating suspected unlawful activities request us to provide your personal data and/or information concerning your activities whilst visiting this site, we shall do so.
Updating this statement

RWGT may update this privacy policy by posting a new version on this website. You should check this page occasionally to ensure you are familiar with any changes.

This policy is updated from time to time to meet the requirements of our business or of changes in the Data Protection Laws. The latest version is published on this page. This website privacy policy was last updated on: 25th May 2018. If you have any questions about this policy, please email [email protected]

Cookies and how we use them

In common with almost all professionally run websites, this website logs the IP address of each visitor in order to keep it running reliably. This is also essential for protecting the website and its visitors from malicious attacks, including infection with malware.

This website provides information as a service to visitors such as yourself, and to do this reliably and efficiently, it sometimes places small amounts of information on your computer or device (e.g. mobile phone). This includes small files known as cookies. The cookies stored by this website cannot be used to identify you personally.

What is a cookie?

A cookie is a small file placed on your computer’s hard drive. It enables our website to identify your computer as you view different pages on our website.

Cookies allow websites and applications to store your preferences in order to present content, options or functions that are specific to you. They also enable us to see information like how many people use the website and what pages they tend to visit.

What is a cookie?

A cookie is a small file placed on your computer’s hard drive. It enables our website to identify your computer as you view different pages on our website.

Cookies allow websites and applications to store your preferences in order to present content, options or functions that are specific to you. They also enable us to see information like how many people use the website and what pages they tend to visit.

We may use cookies to:
  • We use cookies to understand what pages and information visitors find useful, and to detect problems such as broken links, or pages which are taking a long time to load.
  • We sometimes use cookies to remember a choice you make on one page, when you have moved to another page if that information can be used to make the website work better. For example: Avoiding the need to ask for the same information several times during a session (e.g. when filling in forms), or
  • Remembering that you have logged in, so that you don’t have to re-enter your username and password on every page.
List of cookies used on the website:

The cookies we use for rwgt.co.uk

Cookie name: PHPSESSID
Provider: RWGT
Purpose: This cookie is used for managing user session on the website.

Cookie name: __cfduid
Provider: Cloudflare
Purpose: DNS records held at Cloudflare enable us to provide a secure connection, they set this cookie to identify your device as trusted. https://support.cloudflare.com/hc/en-us/articles/200170156-What-does-the-Cloudflare-cfduid-cookie-do-

Cookie name: _ga
Provider: Google Analytics
Purpose: This cookie name is asssociated with Google Universal Analytics – which is a significant update to Google’s more commonly used analytics service. This cookie is used to distinguish unique users by assigning a randomly generated number as a client identifier. It is included in each page request in a site and used to calculate visitor, session and campaign data for the sites analytics reports. By default it is set to expire after 2 years, although this is customisable by website owners. Expiration time: 2 yearsThis cookie can’t trace personal information such as your name, but can track how often your computer visits a website, which pages your computer visited and in which order, and where you left the website. This type of information helps to make our website more relevant; it never shows personally identifiable data and is not seen by anyone outside of RWGT or Google organisations. For a full description of Google’s use of cookies, please see: http://code.google.com/apis/analytics/docs/concepts/gaConceptsCookies.html

Cookie name: _gat
Provider: Google Analytics
Purpose: Used to distinguish users. Expiration time: 24

Cookie name: PREF*, VSC*, VISITOR_INFO1_LIVE*, remote_sid*
Provider: YouTube
Purpose: We embed videos from our official YouTube channel using YouTube’s privacy-enhanced mode. This mode may set cookies on your computer once you click on the YouTube video player, but YouTube will not store personally-identifiable cookie information for playbacks of embedded videos using the privacy-enhanced mode. Read more at YouTube’s embedding videos information page. PREF – * Expires after eight months, VSC – * expires at the end of your session, VISITOR_INFO1_LIVE – *expires after eight months, remote_sid – * expires at the end of your session.

We have implemented IP Anonymization on our site, so any data gathered and sent to Google is anonymous. Please click here to find out more information about IP Anonymization in Analytics.

Disabling cookies
You can use your web browser’s cookie settings to determine how our website uses cookies. If you do not want our website to store cookies on your computer or device, you should set your web browser to refuse cookies. However, please note that doing this may affect how our website functions. Some pages and services may become unavailable to you. Unless you have changed your browser to refuse cookies, our website will issue cookies when you visit it. To learn more about cookies and how they are used, visit All About Cookies.